DYI Email Security

With the digital era here to stay, emails have become the primary method businesses use to communicate securely with customers, 306 billion emails are sent every day and this number is expected to reach 361 billion by the end of 2024.

Most people own smart devices or tablets, allowing them to send and receive email almost anywhere. Email security is one of the challenges every small business has to face. As the ways of email and digital communication become more and more common in the way we do business, we have begun incorporating intellectual property, confidential communications and other personal information into urbane malware and spyware, the common ancient hacker. Traditional solutions such as firewalls and antivirus software are no longer sufficient.

Here are some email security tips to help you and other small businesses stay safe:

• Think about the big picture: Protecting your email also guards your database of existing and budding clients. You can map each email platform your business and its contacts use to see the impact of your overall email coverage. When a breach occurs, it may be more extensive than you think or expect.
• Use a reputable email service — Having a reliable email service provider can help keep your data secure and available. Well known service providers are recommended such as Gmail, Outlook and Yahoo.
• Reset your password: Longer passwords are better. Use an amalgamation of digits, uppercase letters, lowercase letters, and special characters. Do not use real words in your password. The best passwords are randomly generated strings.
• Complete 2-Step verification: Ask your email supplier to send you a one-time code via text or vocal sound message each time you try to log into your account.
• Prevent email access from public computers or networks: Develop a workplace policy that prohibits access to company email accounts in public places and prohibits employees from using public or unsecured devices to access work-related materials.
• Set up the following email privacy filters: Many email systems allow you to provide custom filters to block potentially harmful content. This can comprise attachments and actionable emails from unknown or suspicious senders.